Retirement is not just "one less file" for organizations; it is a sensitive point where if calculations, pension orders, heir information and payments are not coordinated even in one place, accountability becomes difficult and trust is damaged. Didgah retirement software is designed to manage the retirement and survivor-benefit administration cycle; from converting employee files to issuing pension orders, calculating salaries, producing official forms and diskettes with a focus on accuracy, complete automation and data integration to transform work from a scattered and manual mode into a reliable and trackable path.
Complete elimination of human errors in calculating salaries and pensions; by automatically applying the latest laws, circulars and legal coefficients, the system ensures that every rial calculated is accurate, transparent and reliable.
High Speed
Multiple times increase in the speed of issuing administrative orders and forms; By eliminating manual processes and traditional paperwork, group and individual orders are issued in a fraction of the usual time.
Remove Duplicates
Automate the data entry process; There is no longer a need to enter common data in multiple sections. The system intelligently enters information in one place and applies it to all parts of the file.
Comprehensive File
Creating a centralized and secure database; all records, pension orders, documentation, information on a retiree's heirs, lawyers, and bank accounts are collected in a single, accessible digital file.
Immediate Response
Facilitating the process of responding to inquiries; With immediate access to analytical reports and the production of legal documentation, it is possible to accurately respond to internal inquiries and superior oversights in the shortest possible time.
Stakeholder Satisfaction
Creating transparency and trust; By ensuring the accuracy of payments and providing transparent reports to retirees, dissatisfaction arising from ambiguity in calculations is eliminated and overall stakeholder satisfaction is increased.
Retirement Administration Features
Advanced Salary and Pension Calculation
This core software is responsible for the accurate calculation of salaries, pensions and all financial details. The system automatically applies thousands of legal clauses, annual regulations, internal circulars and adjustment coefficients in complex calculation formulas. Its capabilities include calculating insurance and service records, matching years with legal ceilings, accurately calculating legal deductions (such as taxes, insurance and loans) and applying special benefits (family rights, recruitment rights, recruitment rights for disadvantaged areas, etc.) dynamically. Even in the event of sudden changes in the laws, it is possible to review the calculations of previous months (Retroactive) without errors and while maintaining the hierarchy of documents.
Intelligent issuance of retirement and duty orders
This section transforms the complex and time-consuming process of issuing a pension order (individually or in groups) into a standardized and automated process. By reading the digital file, the software extracts all the necessary items for the pension order and produces pension orders in standard administrative formats (with the ability to customize the logo and letterhead). It is possible to issue temporary, final, amendment, cancellation and revision pension orders instantly. Also, the "batch issuance" capability makes it possible to produce and issue tens and hundreds of pension orders in a few seconds, which removes the main administrative burden from the experts.
Production and management of official forms and diskettes
The software has a complete library of legal and standard forms including Form No. 1 (retirement application), No. 2 (service certificate) and No. 3 (retirement certificate) which are completed and issued with a single click based on the file information. In addition, the system has the ability to produce and edit standard diskettes of the Social Security Organization and other financial institutions. The diskettes contain detailed details of payments, benefits, deductions, identity and banking information which can be directly uploaded to government and banking systems and prevent human errors in data typing.
Comprehensive Digital File and Electronic Records
The software's masterpiece is the creation of a "living digital file" for each individual, which stores all documents, images, administrative letters, old and new decrees, heir information, lawyers, bank orders and medical documentation in a hierarchical and searchable structure. This file is seamlessly connected to all system modules; this means that any change in the records (for example, the addition of a service record) is automatically applied to subsequent calculations and decrees. Advanced search capabilities and multi-layered filters enable access to information in a fraction of a second.
Specialized reporting and management dashboards
The powerful reporting system of this software allows the preparation of analytical, detailed, and management reports in various types. These reports can include salary status by unit, medical services, upcoming retirement statistics, personnel cost analysis, early retirement reports, and loan and facility status review. The "Dynamic Reporting" feature allows users to design their own custom reports based on desired filters and receive their output in PDF, Excel or Word format. These reports are the main decision-making tool for managers and regulatory bodies.
Automatic issuance of accounting documents
By connecting to the accounting module, the retirement software automatically generates the accounting documents necessary to record salary payment documents, deductions, benefits, and other financial transactions. These documents are prepared in strict accordance with Iranian accounting standards and the organization's financial headings and can be uploaded seamlessly into the accounting system. This capability completely closes the financial cycle and eliminates the need for manual document entry in the financial system, which in turn increases the accuracy and speed of financial processes.
Flexibility in rules and intelligence in situation control
One of the key features of this software is the ability to "dynamically define rules". Managers can fully customize and update retirement conditions, coefficients and legal restrictions. The system intelligently and continuously monitors personnel conditions and provides necessary warnings to managers and personnel when retirement conditions are approaching (for example, reaching retirement age or completing records). It also fully supports the ability to manage special conditions (such as mandatory, voluntary, voluntary, and early retirement).
Common Organizational Challenges and How Retirement Administration Addresses Them
Continuous changes in laws and complexity of calculations
Pension laws, regulations, and administrative circulars are constantly changing and being adjusted. Performing manual or semi-manual calculations in organizations greatly increases the risk of human errors and leads to incorrect payments, dissatisfaction of retirees, and even legal proceedings for the organization.
Didgah's pension software, with its "law-based engine", redefines all legal changes at its core. By updating the law database, calculations are performed automatically and without user intervention. This system allows for the revision of calculations from previous periods with complete accuracy, even if the law changes in the middle of the period, which guarantees accuracy and fairness in payments.
Issuing orders and forms is time-consuming
The manual and paper-based process of issuing orders, which involves collecting documents, multiple approvals, and typing orders, is very slow and cumbersome. This creates administrative bottlenecks, delays in salary payments, and employee attrition.
With the "Smart Issuance of Orders" feature, all stages of information collection, calculation, and typing orders are done automatically and in a matter of seconds. The ability to issue group orders allows managers to issue hundreds of orders at once. Also, standard form templates and diskettes are available in the system ready-made, which can be printed and sent with a single click, without the need for retyping.
Information fragmentation and file inconsistency
In many organizations, personnel information is scattered across Excel files, paper files, legacy systems, and separate databases. This fragmentation makes accessing a retiree’s information difficult, decentralized, and prone to inconsistencies.
The retirement software’s “Comprehensive Digital File” consolidates all of this scattered data into a single, centralized environment. Each retiree has a unique “digital identity,” and all of their records, orders, documents, and banking information are stored in a hierarchical, searchable structure. This integration enables fast, accurate access to information for all levels of the organization, eliminating duplication and inconsistencies.
Lack of transparency in payments and healthcare
Retirees and beneficiaries often face a lack of transparency in how salaries, deductions, and healthcare are calculated. Lack of access to accurate and understandable reports leads to increased inquiry calls, dissatisfaction, and decreased trust in the organization.
The software's "smart reporting" system enables the generation of detailed and transparent reports for each retiree. Retirees can receive detailed bills, detailed deductions, benefits, and healthcare records online in understandable formats. Management dashboards also give managers a complete view of the overall status of payments and services so that responses to inquiries are quick and reasoned.
Discoordination between pension and financial systems
The lack of automatic communication between the pension and financial systems causes accounting documents to be entered manually and repetitively. This is not only time-consuming, but also greatly increases the likelihood of errors in document registration and discrepancies in financial books.
With "automatic issuance of accounting documents", Didgah's pension software communicates directly with financial systems. After final approval of rights and pension orders, the necessary accounting documents (debit, credit, deductions, etc.) are automatically generated and sent to the financial system in accordance with accounting standards. This integration completes the financial cycle and prevents any rework and human error in the accounting department.
Lack of Retirement Planning
Many organizations react to retirements by failing to plan for replacement, budget, and manage records. This can lead to staffing gaps and future financial difficulties.
The software's "situation intelligence" and "preemptive management" capabilities help organizations predict future retirements by analyzing data and records. By sending early warnings (e.g., 6 months before retirement), the system allows managers and human resources to plan for recruitment, task transfers, and budgeting in a timely manner. This approach shifts retirement management from a reactive to a strategic and planned mode.
Retirement Administration Integrations with Other Software
Financial and Administrative Systems
Connection with financial and administrative systems via automatic issuance of accounting documents for registration and archiving
Software Outside of Didgah
Connection with related external systems via standard loadable diskettes
To make a smart choice, consider all aspects
Can I issue pension orders to several people at the same time?
Yes, it is possible to issue individual or group orders in the software.
On what basis is salary calculated?
Calculation is done based on the latest laws, regulations, circulars and taking into account records, benefits and deductions.
Are official forms produced?
Yes, the production of official forms No. 1, 2 and 3 is part of the software outputs.
To send information to relevant systems, does this software provide standard output?
Yes, standard loadable diskettes (including benefits, deductions, identity information, installment details, etc.) are produced.
What does the file of retirees and employees cover in the system?
The digital file includes identity information, service records, pension orders, documents and attachments, heir information, and bank accounts.
How can I report the status of payments and medical services?
Analytical-detailed reports are provided to display the status of salary payments, medical services, insurance information, and financial records.
Does it have a suitable output for finance?
Yes, it is possible to automatically export accounting documents for registration and archiving in financial and administrative systems.
